Administration Coordinator

  • Type: Contract
  • Job #37828

Seeking an Administrative Coordinator for our client – a global, science-led biopharmaceutical company.

In this role, you will provide support to the Early Oncology Tumor Targeted Delivery Leadership Team and their senior staff as well as coordinate projects.



  • Lead sophisticated calendars for our US Oncology Care & Innovation Leadership team (including Head, Sr Directors, and Directors)
  • Handle domestic and international travel arrangements, as well as live and virtual meetings/conferences
  • File expense reports and supply orders with accuracy and efficiency, and follow-through to ensure that appropriate actions are taken
  • Manage onboarding for new employees. Coordinate with HR across hubs for consistency and ways of improving processes.
  • Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, PowerPoint)
  • Provide project support and administration to cross-functional teams
  • Project team meeting logistics (e.g. project team calendar, scheduling, room bookings, logistics, slide sharing etc.)
  • Lead and coordinate logistics relating to face-to-face/virtual meetings
  • Information management (e.g. SharePoint management, storing of minutes, presentations etc.) according to best practices for project teams
  • Communications coordination (e.g. team communication, milestone successes etc.)
  • Create and maintain Oncology Care & Innovation team distribution lists
  • Create and maintain team mailbox/calendar
  • Create and maintain team newsletter
  • Support and contribute to creating a high performing team, facilitating good cross-team collaboration


  • High School Diploma or equivalent required, Bachelors degree preferred
  • 5 years of experience in a senior administrative role or equivalent required.
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Equal Employment Opportunity (EEO) Information

While the position you're applying for may not be for a government role, Astrix is a governmental contractor and, as such, is required to collect certain information in its applicants. Astrix is an Equal Opportunity Employer and does not discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status. Completion of these fields will not affect your opportunity for employment or the terms or conditions of your employment.

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