Executive Assistant to VP

  • Type: Contract To Hire
  • Job #41902
  • City: Hartford
  • State: CT

A publicly traded global supplier is looking for an Executive Assistant to support the Vice President as well as key Executives in the C-Suite. The ideal candidate has worked for a large, global publicly traded company.  working with an executive in investor relations highly desired. The role is five days a week in their corporate offices, but dress code is business casual. This is an exciting opportunity for someone who is pro-active, a true problem -solver with experience collaborating cross functionally across the organization and with external teams.

Location: Yonkers, NY area
Pay: $40-$45 per hour
Type: Contract-to-hire


  • Support the Vice President with all day-to-day matters including crafting, prioritizing, and coordinating communications/emails and other correspondence internally and externally.
  • Manage complex calendars for the Vice President via Outlook.
  • Organize and manage domestic/international travel arrangements with detailed itineraries.
  • Coordinate and assist with high level execution of news releases, quarterly earnings calls and investor relations meetings.
  • Spearhead interactions with the senior management team as well as clients with follow-up action items and reports.
  • Oversee planning and execution of executive and corporate-level events including scheduling, catering, set-up, agendas, and collateral materials.
  • Composition of Power Point presentation – experienced with Charts, Graphs, etc.
  • Expense reporting for 6 direct reports to the VP – Dotted line interaction.
  • Experience with MS Suite is a must, preferable experienced in Kronos, ADP, and Concur. 


  • 5 to 10 years’ experience as an Executive Assistant supporting C-Suite Executives at a publicly traded global organization.
  • Bachelor’s preferred but not required.
  • Ability to deal with high level executives and clients and manage those relationships with grace and diplomacy.
  • Very detail oriented with the ability to change gears quickly – a true multi-tasker.
  • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence.
  • Excellent Microsoft Office Suite skills; excellent written and verbal communication skills.
  • Is a true team player.


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